|
The BMSS
Conference & Exhibition - Sunday 5th to Wednesday 8th September 2010
Download
Exhibitor Information
Venue:
The City Hall,
Cathays Park, Cardiff
Tel: 029 2087 1727
Website:
www.cardiff.gov.uk/cityhall
For Maps go to the
how to get there page
top
Exhibition Organisers:
Contact Dave Collison on 07966 491274 or 0118
9619155 (24 hr message services)
WM BoxClever Ltd. 68 Bathurst Road, Winnersh,
Wokingham, Berkshire RG41 5JF England.
Fax: 0118 9018359. Email:
dave@massspectrum.co.uk Website:
www.MassSpectrum.co.uk
top
The Exhibition Opening Times are:
Build-up
| Sunday 5th:
Build-up commences 1.30pm - 10.30pm (Shell
schemes & electrics should be completed by 1.30pm)
The Exhibition Hall open at 7.30am - 9.00am on
Monday 8th for final stand fitting.
The duty electrician will be available at all
times during the build-up and for the duration of the event, contact via
Dave Collison on 07966 491274
Event | Monday 6th to Wednesday
8th
Mon 8th : 9.00am - 5.30pm | Wine Reception
starts at 5.30pm
Tues 9th : 9.00am - 5.30pm
Wed 10th : 9.00am - 12.30pm
Knock-down |
Wednesday 8th:
Knock-down commences 12.30pm
All Display Equipment must be cleared and
removed from the Hall by 5.30pm.
top
Access to the Exhibition:
Each exhibitor will be issued with an
Exhibitors Pass which must be displayed at all times.
Failure to wear the pass may exclude
individuals from the catering and coffee areas.
top
Security:
24 hour walk about security. The Hall is locked
between the hours of 7.30pm and 7.30am.
Whilst this is a service provided for the
general security of your equipment.
You are advised to secure valuable and
essential equipment over night for your own peace of mind.
top
Manning the Stand:
Exhibitors are requested to be ready for the
opening times and if possible for the duration of the open times.
Smaller companies juggling the stand and
delegate positions should try and man their stands during the main live
periods.
A timetable will be issued to help with this.
top
Storage:
There is storage available for
boxes and crates.
top
Stand Cleaning:
On the first day the stands will be cleaned
prior to the opening of the Event.
Exhibitors are requested to make sure that all
crates etc, are removed from the hall before the opening time.
If you have accumulated rubbish on the stand
during the event, please gather it up and place in the bags supplied and
place in the aisle at the end of each day.
top
Live Demonstrations:
If you wish to run a demonstration of any kind,
please advise the organisers in writing who can then pass the information to
Health and Safety for approval.
No chemicals, gasses or combustible materials
may be used in the Exhibition Hall.
top
Advance Deliveries:
Those companies wishing to send equipment to
the Hall should
advise the organisers who can make special arrangements with the Cardiff
City Hall to make sure consignments are signed for and safely
stored ready for use.
Deliveries can be made on the
Friday preceding the event during normal working hours.
Deliveries can NOT be made on
the Saturday.
Items will be stored free of
charge. Please make sure everything is clearly marked with the company name
and stand number.
Please note: There is no
lifting equipment available on site.
top
Shell Schemes:
Each stand is sold as a shell scheme with
velcro receptive, flush fitting panels in blue and light grey.
Two power sockets and florescent or spot
lighting behind the Fascia.
Stands are 2.25m high and panels are 1m and
0.50m wide.
The fascia is .25m high. Most corner and end
stands have two open sides with fascias.
Your company Name and Stand number will appear
on each Fascia. (See the Floor Plan to make your stand selection).
top
Flooring:
The floor covering in the Exhibition area is
neutral coloured carpet tiles throughout.
Alternative overlay carpeting is available
through the official flooring and stand furniture contractors
EuropaInternational
-
www.europainternational.com
If you have your own flooring
preference, this is not a problem. Access will be granted earlier than the
stated entry time to make sure you have it in place before the shell schemes
and electrics are completed.
top
Furniture:
City Hall stock Tables and
chairs are available for hire, it is necessary to bring a table covering
(fire resistant material) to cover any blemishes.
For Exhibition quality furniture the Europa
International Catalogue and Price list can be found at
www.europainternational.com
.
Locking cabinets and shelving can also be hired
from the Stand Contractors, Midas Display Systems, together with any special
stand extras.
Midas Display Systems, Intex
House, Avondale Way, Cwmbran, Gwent.
Tel: 0163 3838283
top
Electrics:
All power points, lighting and electrical
requirements are provided by Start Lighting.
We have a qualified electrician on site for the
duration of the event in case of any problems with power supply, light bulbs
etc.
top
AV Equipment Hire:
Plasma Screens etc can be hired at a special
rate via the organisers. Details will be provided soon.
All electrical equipment must be Pat Tested.
More and more large screens are now being
introduced to this event so we would remind exhibitors that excess volume on
the devices can disrupt meetings on adjacent stands so please be
considerate.
top
Catering for Exhibitors:
Contact Geoff Cook, City Hall
Conference Manager
The Functions Office, City
Hall, Cathays Park, Cardiff CF10 3ND
|
Telephone: |
029
2087 1736 |
Geoff Cook |
|
Telephone: |
029
2087 1727 |
Alexandra McIlquham |
|
Fax: |
029
2087 1734 |
|
|
E-mail: |
cityhall@cardiff.gov.uk |
|
top
Conference Dinner:
Details will be posted soon.
Those exhibitors wishing to attend the Dinner
on the Tuesday evening (somewhere in Cardiff) should contact Anna Upton.
top
Sponsorship of Social Events:
Thanks to the endless generosity of the
Exhibiting companies, the BMSS is able to provide a comprehensive social
programme for the delegates.
A full list will be provided for those of you
who wish to contribute to the continued success and enjoyment of the event.
top
Competitions and Prize Draws:
We welcome any attempt to entice delegates to
your stand time and time again, so please be as creative and adventurous as
you wish.
We are hoping to replace the now outmoded
PaperChase Quiz with something more manageable, so if anybody has any
ideas...we are all ears.
Please let the Exhibition Organisers know what
you are planning so that we can help promote the activity.
top
Car Parking on site:
Parking is available, but is
limited, and on a first-come-first-served basis.
Do not use the specially
reserved places.
Exhibitors are advised to
bring as many people as you can in one car on the days of the event.
Any single occupancy vehicles
will be turned away.
During build-up and knock-down, please do not
clog up the access route to the exit doors.
Exhibitors are requested to
stagger their entry times into the Hall to ensure no gridlock occurs.
top
Accommodation:
If you require
accommodation, please complete the form on the
Accommodation Page
top
Catalogue / Website Advertising:
Exhibitors can use the website all year round
to advertise their services, there is a special online Virtual Exhibition
Catalogue
Each Exhibiting Company
appears with a free 50 word editorial entry and logo with the
company details.
top
Website Advertising and News:
www.MassSpectrum.co.uk carries all of the information, floor plan and
booking facilities for the exhibition.
Linked directly with the BMSS website, this is
the quickest way to find out all you need to know about the event, with
up-to-date details and information bulletins.
If you have any announcements, product and
service advertising, job ads, and job seeker CV's, editorial features,
scientific papers, posters and any other points of interest please contact
Dave Collison.
top
Essential Contact Details
Exhibition Organiser:
Dave Collison. Tel: 0118 9619155 | Fax:0118
9018359 | Mobile: 07966 491274
Email:
Dave@MassSpectrum.co.uk | Website:
www.MassSpectrum.com
Conference Organiser and General Administration:
Anna Upton Tel:
01582 793906 | Mobile: 0779 2829794
Email:
BMSSadmin@btinternet.co.uk
|
Website: www.BMSS.org.uk
Cardiff City Hall:
Contact to be advised.
Shell Scheme Stand Contractors:
Midas Display Systems
Intex House, Avondale Way,
Cwmbran, Gwent.
Tel: 0163 3838283
Stand Electrical Contractors:
Start Lighting
Contact Dave Collison for details.
Exhibition Flooring and Furniture Hire:
Europa International
Contact Steve Murphy Tel: 08454 303015
Email:
sales@europainternational.com
(Ref. BMSS Cardiff) | Website:
www.europainternational.com
Broadband connection:
We understand this is a free service (but
things change). We will keep you advised.
Mobile phone reception is reasonable if not
perfect!
Delivery/Collection Address:
Cardiff City Hall, Lower Hall,
Cathays Park, Cardiff CF10 3ND. Tel: 029 2087 1727
The City Hall does not provide any lifting
equipment so you are advised to use a tail lift truck wherever possible to
ensure safe, simple delivery and collection.
top
|
